Full Condominium Management Duties

Administration

• Attend all Board meetings as required, take Minutes and distribute
• Prepare Notices for Annual General Meetings and mailings
• Maintain Minute book and file necessary forms
• Attend to queries and complaints by tenants and owners
• Maintain parking, storage and key registers
• Provide Board of Directors with list of trades for emergencies
• Assist with newsletters
• Provide payroll and Workers Compensation filings
• Obtain maintenance quotes as required
• Review insurance requirements and obtain quotations
• Have joint signing authority on bank account,if required
• Preparation of Caveats for unpaid condominium fees are extra and charged to owner
• Postage and photocopying is extra
• Distribute notices by personally attending at property rather than sending out mailings
• Provide office for meetings
  

Financial and Accounting

• Collect monthly condominium contributions and special assessments
• Arrange for automatic prepayment plan for condominium fees
• Provide monthly operating statements including balance sheet,operating statement (with budget comparison, unit owner receivables and year-to-date totals)
• Give copies of all invoices with monthly statements to Treasurer
• Prepare budget for review by Board of Directors
• Prepare working papers for auditors
• Distribute financial statements to owners
• Distribute budget to owners prior to next fiscal year
• Review and pay invoices on a timely basis
• Invest funds in guaranteed investments approved by Board of Directors

  Property Management

• Available on 24 hours emergency service
• Site inspections frequently
• Enforce bylaw infractions
• Hire, train and supervise employees of the Corporation
• Arrange and schedule work
• Schedule preventative maintenance
• Negotiate contracts
• Inspect work by contractors, i.e. ensure lawns are cut regularly, snow is cleared and cleaning is completed
• Provide information to realtors and purchasers as required to assist in sale